NGS Medicare: Virginia Part A

National Government Services (NGS) administers Medicare health insurance for the Centers for Medicare & Medicaid Services (CMS) for Jurisdiction K which includes the State of Virginia (Part A Claims Only). If you are a provider located in the State of Virginia and need to become an electronic submitter for your Medicare Part A Claims, please follow the enrollment instructions below.

 

Required Enrollment Process

 

The following process is required and must be completed prior to initiation of electronic claims submission or inquiry.

Please click this link: https://www.ngsmedicare.com/ngs/portal/ngsmedicare/newngs/home-lob/pages/forms/enrollment

 

 

If you are unable to access the EDI Enrollment with the link above, please do the following:

  • Go to NGSMedicare.com

  • Click Continue as a Guest

  • Select your State and Line of Business and click Next

  • Click Accept to accept their terms 

  • Click Claims & Appeals then EDI Enrollment

  • Click Start Enrollment Process then click Accept

 

Providers who are new to EDI and need a new Submitter ID, please follow these instructions:

 

  • On the first screen, please click the box next to "I need to complete a Registration Form"

  • For Method of Electronic Submission, please select Direct Biller

    • If you are using a Billing Service, select Billing Service

  • Please Select Axiom-Systems as your vendor

    • We are the vendor that provides the software you use to create your claims

  • Enter your contact information then press Next

  • In the next screen, please enter the Billing Provider information as the Entity

    • Please Note: This must match what the provider entered when obtaining the PTAN

  • Select the Contractor Code for your state and line of business from the drop down then press Next

  • Enter the PTAN and NPI for the Billing Provider

    • If you are part of a Group practice with Rendering physicians, please enter the Group's information here

    • The Billing Provider is the Provider that gets paid for services

  • Please enter the Provider/Facility information again then press next

  • In the next screen, select the option to setup or change your setup for sending claims (837) electronically

  • If you also want electronic remittance advice, please select the option to setup or change your current setup for electronic remits (835)

  • Click Submit

  • Verify all fields are correct and complete any remaining fields

  • Please have the authorized official electronically sign and submit the form

  • We recommend you print this packet for reference

 

Please Note: After the above, you may be asked to complete either an EDI ERA Enrollment Form (for receiving electronic remittance advice) or the EDI Registration form, which is required to complete your enrollment

 

EDI ERA Enrollment Form

  • Please enter the Billing Provider Information

  • Select the drop down for the Provider Identifiers and choose either NPI or Tax ID

  • Enter the Tax ID or NPI

  • Enter the Trading Partner ID if you have it, if not please leave blank

  • Select the Method of Retrieval

    • Please select Billing Service or Direct from Contractor

      • Billing Service option is for providers authorizing a 3rd party to submit claims for them

      • Direct from Contractor option is for those submitting claims directly to Medicare

  • Please select Axiom-Systems as your vendor

  • Select New Enrollment if Provider is not currently receiving ERA's through any Trading Partner ID with NGS

  • Please select Change Enrollment if Provider is currently receiving ERA's through a Trading Partner ID but wishes to update their information currently on file

  • Enter the name and title of the authorized person submitting this form and press Submit

 

EDI Registration Form

  • Please select Obtain Trading Partner ID 

  • Submitter type will auto-populate based on what is selected within the guided enrollment

  • Please select Transactions 837 for batch claims and 835 for electronic remittance advice

  • For Network Service Vendor, please select ClaimShuttle or Axiom Systems Inc.

  • Please have the authorized official electronically sign and submit the form

 

 

Our Vendor Information

Vendor Name - AXIOM Systems, Inc.
Contact - EDI Team
Vendor Code - 2822
Phone - 602-439-2525
Fax - 602-439-0808
Address - 241 East 4th Street, Suite 200
Frederick, MD 21701
Software Name - SolAce EMC
E-mail - Support@SolAce-emc.com

 

Please Note: NGS recently changed their enrollment process from forms that had to be submitted online and faxed, to an online guided enrollment. They have provided manuals that can be accessed here and we have done our best to provide the instructions above to simplify the process. If you encounter any problems filling out these online applications, please feel free to call our Support team at 602-439-2525 or NGS EDI Department at the number listed below. We will be glad to help you complete your EDI Enrollment with NGS.

 

Waiting for a Response

After processing, a confirmation will be sent to you as notification to begin filing claims electronically. If neither confirmation nor a returned packet is received after two weeks, contact the NGS EDI Department toll-free at 1-877-273-4334.

Testing

Once you have received your Submitter ID and Password from NGS, please call the SolAce Support Team and set up an appointment for Mailbox setup and Test Transmission.

Please have 25 test claims ready for testing. Test files should consist of a variety of claims that represent the type of claims you will be submitting once production status is achieved. Test claims will not be processed for payment, but will be validated against production files; therefore, they must contain valid patient procedure, diagnosis, and provider information.

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