Minnesota Medicaid
Please follow the Enrollment Instructions below to become an electronic submitter to Minnesota Medicaid.
The following documents are required enrollment documents that must be completed, signed and returned to the DHSoffice prior to initiation of electronic claims submission or inquiry.
Billing Agents Only:
- MHCP Clearinghouse or Billing Intermediary Enrollment Form
- Update Form for Clearinghouses and Billing Intermediaries
- Electronic Remittance Advice Request Form
To obtain the forms above, please download them from:
Providers:
To enroll for a submitter ID and password for Medicaid-DHS’ electronic billing system, please call the DHSEDI Technology Support Center at 651-431-2700 or 1-800-366-5411, option 6 and ask to Register for their MN-ITS billing system. Once you receive your MN-ITS log in ID please call the SolAce Support Team at 602-439-2525.
If you have any questions regarding any of the documents in this package, please call the DHSEDI Technology Support Center at 651-431-2700 or 1-800-366-5411, option 5.
We can now process 276/277 requests (claim status). If this is a transaction you would like to utilize please make sure to enroll with the payer.
Our Vendor Information
| Vendor Name - AXIOM Systems, Inc. |
| Contact - EDI Team |
| Vendor Code - N/A |
| Phone - 602-439-2525 |
| Fax - 602-439-0808 |
| Address - 241 East 4th Street, Suite 200 Frederick, MD 21701 |
| Software Name - SolAce EMC |
| E-mail - Support@SolAce-emc.com |
Provider Enrollment Application for Billing Intermediaries, Clearinghouses and EDI Trading Partners
Section 1
· Please select “Billing Intermediary
Section 2
· Enter your Business Name and Demographic information
Section 3
· The main billing contact for your office should complete this section
Provider Setup Form
Section 1
· Please complete the Billing Intermediary section with your information
Section 2
· Complete this section and state the necessary information for the providers you bill for.
o For “Begin Date” enter the date you started billing for the said provider
o Choose “Both”
o Have each provider you bill for fill sign the Pay to Provider Signature field.
Electronic Remittance Advice Request Form
If you would like to receive the Electronic EOBs for your provider please have each provider that you bill for sign one of this form.
Section 1
· Enter your provider’s information and the main contact for his or her office
Section 2
· Enter your business information and the main contact for your office
Section 3
· Please mark the ADD “835X12” option and enter today’s date
Section 4
· Have your provider complete this section
Submitting your Forms
It is recommended that you keep a copy of all the forms you will be submitting for your records. Mail or Fax the enrollment forms reflecting original signatures to:
Minnesota Department of Human Services
Provider Enrollment
PO Box 64987
Saint Paul, MN 55164-0987
Fax 651-431-7462
It is very important that you complete and return the entire enrollment packet as described above. Incomplete packets will not be processed and will be returned to the submitter.
Waiting for a Response
Once the complete provider enrollment packet has been received, the documents will be processed. Processing will take approximately 4-6 weeks from the date of receipt.
(Remember that mailing time can take as much as five days.)
After processing, a confirmation will be sent to you as notification to begin filing claims electronically. When you receive this letter it will contain instructions for registration of the MN-ITS website, if you have any difficulty with the registration process please call: MHCP Provider Call Center at (651) 431-2700 or (800) 366-5411 (option 6)
If neither confirmation nor a returned packet is received after four to six weeks, contact the DHSEDI Technology Support Center at 651-431-2700 or 1-800-366-5411, option 5.
Testing
Once you have received your MN-ITS Submitter ID and password from DHS please call the SolAce Support Team and set an appointment for a Mailbox setup and Test Transmission to DHS.
Please have 25 test claims ready for testing. Test files should consist of a variety of claims that represent the type of claims you will be submitting once production status is achieved. Test claims will not be processed for payment but will be validated against production files; therefore, they must contain valid patient procedure, diagnosis, and provider information.
customer Testimonial
From our customers
I am very pleased with our SolAce billing software and how easy it is to navigate. They have a great team who can train you to do billing even if you don’t have billing experience. Special thanks to Cathy, Gigi, and Skyler who always helps me out every time I have issues.
SolAce is awesome software. I absolutely LOVE it. For over three years I have used this software daily for multiple long term care facilities to submit claims to various MACs, Medicaid, and Medicare Advantage and Supplemental Insurance carriers. It is convenient, simple to use and far less costly than any Clearing House software I had explored. The ability to import from my Practice Management Software and Therapy Providers has reduced any RTP claims edits and denials are a thing of the past. Customer Support is “Johnny on the spot”, but terrific as they may be, it gets better - RARELY do I need to call. LOVE IT, LOVE IT, AND LOVE IT.
I think our medical office was one of the first to use SolAce in the mid 1990’s and we are still using it today for all of our electronic billing because it works ! It was simple for our staff to learn and it integrated easily with our accounting/billing program. It has been especially nice to know that the Axiom staff is there when Medicare changes something and they are right on it. They made the 5010 change a simple process plus made educational seminars available to us. Thank you to all the Axiom/ Ivertex professionals who have helped us for the last 15+ years.
SolAce has been a valuable tool that has been a life saver for my billing service for years. It has allowed me to bill professional and institutional claims with ease. Customer service @ SolAce is top rated in my opinion. The SolAce product is very user friendly and affordable. Thank you SolAce team for a great product.
Easy to use, Customer support has always been excellent, Thanks SolAce Team.
I am a new client and was having a tough time getting everything set up just right. I had to make calls to CEDI and when I called back the rep I spoke with prior even helped the 2nd rep to make sure I got all the info I needed. They definitely work as a team. Within a short period of time they had my system up and running. I never could've done it without them.
Awesome customer service every time!
I can't tell you how wonderful it is to work with your agency. They are courteous, knowledgeable,friendly, and a joy to work with - I can't say enough. Thank you!!
The service was very good. Phone answered promptly even though it was around 6 p.m. my time. Very courteous and helpful. So far I have had really good experiences with your support team.
The follow-up is outstanding - whenever there is an issue I am contacted to be sure that all is working well and to my satisfaction.
Everyone in your company is very helpful and pleasant, and they always have the quickest response time on fixing the situation.
Tech was very helpful, very patient and very professional. She knew of the issue quickly and stayed at hand until issue was resolved. Very satisifed with the service.
